Process
The process begins with the fleet receiving the new vehicle and the Manufacturer’s Certificate (or Statement) of Origin (MCO or MSO).- The fleet, using the vendor’s software and hardware, completes the electronic application for title and registration, including lienholder information, if appropriate.
- License plates and decals are removed from the inventory, on site at the fleet, as managed and indicated by the inventory system, and a registration card is printed at the fleet site (Rental fleets may choose to not print the registration cards at this time, and are able to go back and print them when needed).
- DMV returns the appropriate information, including the title and log numbers, through the vendor’s host system back to the fleet.
- The fleet writes the log number on the assignment side of the MCO or MSO and stamps the back of the MCO or MSO with their identifying stamp, and adds the date of the transaction, plate number, and plate expiration date. No title application form need be completed if the vehicle is new. If the vehicle is used, the title and a paper title application form must be submitted to DMV.
- If a vendor is used, the vendor will withdraw the funds from the fleet’s account to cover the fees and taxes due to DMV, and will forward those funds to DMV’s account via an Electronic Funds Transfer within seven days of the transaction, and send DMV a deposit certificate.
- If a vendor is not used, the fleet will withdraw the funds from the fleet’s account to cover the fees and taxes due to DMV, and will forward those funds to DMV’s account via an Electronic Funds Transfer.
- The fleet must provide all documentation for transactions submitted along with the daily reports and send them to DMV using DMV’s courier service (this service is provided at no cost to the fleet).
- The titles are printed overnight and mailed to either the fleet or the lienholder whichever is appropriate.
- If the vehicle does not have a lien, the fleet may request that DMV not print a title at the time of titling. The title may be printed at a later date at no fee.
