Paying Fuels Tax

Motor fuel is taxed when leaving the terminal rack. Alternative fuel is taxed when it is placed into a highway vehicle. Generally, suppliers and providers of alternative fuel are responsible for collecting and remitting the tax to DMV.

Who pays the tax to whom?
Depending on the type of license you hold, you may pay the fuel tax directly to DMV or to the person from whom you purchased the fuel. The following chart lists who the taxes are paid to by license type.

License Type	Taxes are Paid to:
Aviation Consumer	fuel purchased from a supplier or a licensed distributor -- pay to Virginia DMV fuel purchased from another aviation consumer -- pay the other aviation consumer fuel sold to another aviation consumer -- pay Virginia DMV
Blender	Virginia DMV
Bulk User of Alernative Fuel	bonded bulk users who choose to defer the tax -- pay the alternative fuel provider all other bulk users -- pay to DMV
Bulk User of Undyed Diesel	the supplier or distributor
Distributor	the supplier
Exporter	the supplier
Importer	fuel imported into Virginia from bulk storage -- pay Virginia DMV fuel imported into Virginia from a terminal -- pay the supplier
Provider of Alternative Fuel	Virginia DMV
Retailer of Alternative Fuel	bonded retailers who choose to defer the tax -- pay the alternative fuel provider all other retailers -- pay to DMV
Retailer of Undyed Diesel	the supplier or distributor
Supplier	Virginia DMV tax paid receipt -- pay to supplier

When is the tax due to DMV?
Taxes are due the second month following the month the fuel was sold, purchased, or imported. The payments must be:

postmarked by the 15th, or
received by DMV by the 20th.

Exception: Taxes owed on May sales, purchases, and imports are due in June. The payments must be:

postmarked by the 25th of June, or
received by DMV by the last business day DMV is open for business in June.

When is the tax due to the supplier/alternative fuel provider?

Licensed distributors and importers must pay the tax to the supplier by the 20th day of the second month following the month the fuel was purchased.
Licensed alternative fuel bulk users and retailers, who have chosen to defer the tax, must pay the tax to the alternative fuel provider by the 20th day of the second month following the month the fuel was purchased.

Exception:

What happens if the payment is late?
If taxes are not paid on time, DMV will impose penalties and interest.

What happens if the taxes are not paid?
DMV may submit a claim against the bond of any person who fails to pay the tax to DMV or against the bond of any bonded licensee who fails to pay the tax to the supplier/alternative fuel provider. If the bond does not fully cover the amount of taxes owed, other collection actions will be taken. Additionally, DMV may cancel the Virginia Fuels Tax License.

Are there tax-exempt sales?
Exemptions are provided for:

federal, state and local governments,
nonprofit charitable organizations [under the IRS code 501 (c)(3)] which are organized and operated exclusively for the purpose of providing charitable, long-distance, advanced life-support air ambulance services for low-income medical patients,
bonded aviation jet fuels,
dyed diesel fuels, and
heating oil.

What about e-payments?
DMV accepts payment through the Automated Clearinghouse (ACH) credit and debit formats. You can choose either of these efficient cash management tools that ensure payments are made on time. For more information on making electronic payments, see form FMS 310.